General

Re: New Constitution

Kieran — Tue, 15 Oct 2013 06:45:43 GMT

Final copy of the constitution here:

google doc

Hopefully no spelling mistakes :)

Re: New Constitution

Kieran — Tue, 15 Oct 2013 05:49:34 GMT

Agenda - VUWTC AGM 15 October 2013

6.45pm

Pizza and chip[s and fizzy drink and bubbles and vodka

7.30pm

President’s report

Chief guide’s report

7.45 present constitution

Pass motion to accept

Motion to become incorporated society

Nomination of witness

Signing x15

8.00pm

Treasurer’s report

Motion to accept financial accounts

Motion to accept budget for following year

8.30pm

Explain roles

Nomination president

Nomination Chief Guide

Nomination assistant chief guide

Nomination secretary

Nomination treasurer

Nomination co-treasurer

Nomination climbing officer

Nomination social officer

Nomination publicity office x 2

Nomination gear custodians x2

Nomination conservation officer

Nomination huts officer

9.30pm

Closing remarks and trust issues games

AGM executive photographic activities

Close

Nomination of tacation venue

Tacos

Presidents (past and present) drunken stupor and making out

New Constitution

Kieran — Thu, 03 Oct 2013 00:17:26 GMT

Hey all,

As mentioned at the meeting we are currently in the process of rewriting our constitution so that we can become an incorporated society.

Take a look at our draft constitution here and submit any suggestions/corrections/improvements to us by next Monday 7 October.

These will form the rules governing how our club works going forward, so are pretty important! Feedback to myself (patonomatic@gmail.com), Emma (bemmakiwi@hotmail.com) or Anita (anita_bonita_banana_eater@hotmail.com) or comment on our facebook page if you want wider discussion.

The process from here will be for us to collate any feedback received and present a final copy of our proposed new constitution at the meeting next Tuesday 8 October, 7 days in advance as required by our current constitution. Then we will formally vote on accepting it and on becoming an incorporated society at the AGM on 15 October, with a 2/3 majority of those present required to vote yes in order to replace our current constitution.

More details on the benefits of incorporation can be found on the societies website which might help explain the impetus for making this move to incorporation. The reason we have not done this previously is that we used to affiliate to VUWSA who were incorporated, and as our 'umbrella' organisation these benefits flowed through to us. Now with VSM (Voluntary Student Membership), VUWSA affiliation is no longer an option for us so we really need to become incorporated ourselves to gain these benefits.

For reference our existing constitution from 2002 can be found here - given it referenced VUWSA affiliation in several clauses, it is pretty much invalid now and needs replacing anyway!

Cheers,

Kieran